Once all the posted transactions have been reconciled the encumbrances should be verified. Use the Payroll Encumbrance report: ZPR_PAYENCUMB_DETAIL. Then check the fund reservations section of the ledger for items that should have paid. Find out why the items have not paid and make notes on the ledger.
Once the UT ledger has been reconciled, sign and date it. Provide the reconciled ledger and all applicable documentation to the reviewer. Once the reviewer (Responsible Person) has approved the reconciliation, it is to be signed and dated in the space provided in the upper right hand box on the front of the ledger. File the reconciled ledger and maintain it for one year.
Once the ZDept ledger has been reconciled, write or stamp on the ledger a place for signatures and dates similar to:
Reconciled by: _______________________ Date:_________________
Reviewed by: ________________________ Date:_________________
Sign and date that the ledger has been reconciled and provide the reconciled ledger and all applicable documentation to the reviewer. Once the approver has reviewed and signed the ledger, file the reconciled ledger and maintain it for one year.
File original invoices and other documentation according to Fiscal Policy FI0120 for retention .