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Entertainment, Group Arranged Events, Food and Housing Purchases for UT Sponsored Conferences and Seminars – Fiscal Policy FI0715

Knoxville Campus Supplemental Policy December 2015

The objective of Fiscal Policy FI0715-Entertainment is to provide policies and procedures on the payment and reimbursement of entertainment expenses. The policy outlines situations where it is appropriate for entertainment expenses to be paid by the university.

In addition to the policies outlined in Fiscal Policy FI0715, the Knoxville campus requires Central prior approval for entertainment expenses if cost per person is more than $100 or P-card entertainment purchases exceeding $1000 but less than $5000 (Policy Change E-mail).  The prior approval request document must follow the instructions outlined in the document below:

CBO Entertainment Prior Approval Instructions and Form

Send the request from the Department Head through the appropriate College/Division approval to the Vice Chancellor in your area, if appropriate, with final approval by the chief business officer. The request will be returned to the unit via email with the approvals or an explanation for denial. If the request is approved, when the invoice is entered into IRIS for the reimbursement request, include in the notes section the tracking number that was assigned to your Entertainment Prior Approval Form.

Questions regarding the supplemental policy on Entertainment should be directed to the Vice Chancellor for Finance and Administration 865-974-4204.

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