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Moving Allowance – Fiscal Policy FI0450

Knoxville Campus Supplemental Policy October 2016


Objective Fiscal Policy FI0450 provides guidelines on the payment of a moving allowance for newly hired faculty and staff members.  This supplement provides additional requirements for the Knoxville and UTSI campuses.

Eligibility Full time regular faculty and full time regular exempt staff.  Allowances for students are not permissible.

Coverage Cost associated with house hunting, moving of household items, or temporary housing.

Approval Pre-approval is required for Knoxville and UTSI faculty and staff from the Chief Business Officer, or designee, for any amount exceeding $35,000.  Steps to follow if greater than $35,000:

  1. The department must obtain the required prior approval prior to making the offer. The allowance should be clearly outlined in the offer letter.
  2. The signed offer letter and pre-approval documentation should be attached to the electronic T-5 in Zap_entry which will route to the Treasurer’s Office for processing.

This should not be submitted to the Treasurer’s Office more than 60 days prior to the employees start date according to policy.

Questions regarding the supplemental policy should be directed to the Office of the Sr. Vice Chancellor for Finance and Administration 865-974-4204.

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